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Organisation Rules | Organisation of Professional Gas Operatives
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Organisation Rules locked

Committee Member Roles

 
The elected officers are:

Chairperson, Treasurer, Secretary, Membership Secretary, CPD (Training) Officer and Web Site Coordinator. Two to five people may be elected to share an individual role equally, if agreed by the candidates, with one vote between them on the Committee. All Committee Members will be expected to encourage the active involvement of Members as assistants in their work, and be prepared to lead teams related to their roles.

Additional Committee roles may be added upon recommendation by the Committee or the Membership, and the new position created (or removed) by a Members' majority vote of those voting. If a post remains unfilled then the Committee will cover the essential work until a candidate comes forward for election by the Membership.

The roles of the Chairperson, Treasurer and Secretary are defined in the Constitution.

The role of the Membership Secretary(/ies) are to:
organise and coordinate the recruitment of Members and local meetings; and to verify applicants are who they say they are and are Gas Safe Registered, for the relevant categories of Membership.

The role of the Web Site Coordinator is to:
Ensure the continued development and smooth running of the OPGO Web Site; to aim to increase the visibility of the Organisation; to develop and maintain systems for straw polls on policy (as a guide to the opinion of the Membership); assist the Secretary and Chairperson with on-line voting on policy and elections.

The role of the CPD Officer (aka Training Officer) is to:
provide Continuous Professional Development to further the collective knowledge of Members in system design, technical and gas safety issues; to set up training days with manufacturers; workshops, discussions and seminars (on-line and at physical meetings where possible); to encourage input from the manufacturers technical officers.

Election of Committee Members

 
a) Members may accept a member's nomination or may volunteer for positions on the Committee
b) Only Members of the Organisation may hold a Committee position
c) All the positions shall be decided by a simple majority web vote according to procedure below.
d) Officers are normally elected for one year and can be re-elected

It is the Committee's responsibility to ensure that sufficient notice (ideally one month) is given and that the procedure adopted leads to a result which reflects the will of the membership.

Candidates will be invited to put up a short piece on why they would like to stand, what they bring to the position and to differentiate themselves from the other candidates if standing for the same position. Members should receive notification of the election by email, as well as having the election announced on the site.

For uncontested elections (one candidate for one post) the voting options will be 'Yes' and 'No'. A candidate is elected if they achieve more than 50% of the web vote. For more than one candidate standing the options are one possible vote for each candidate plus the additional option of 'none of the above'. If 50% is not achieved on the first round for any option, then there is a second round with the losing candidate eliminated (or if technically possible an STV voting system be adopted to put the candidates and 'none of the above' in order of preference). If two candidates agree to share a post then they shall be listed as a single voting option and treated as a single candidate. If the 'NO' vote, or 'none of the above' achieves over 50% then the position will be re-advertised.

Handover

The old Committee Members will be expected to help the new Committee Members in their new roles.

Management Committee Meetings

The Management Committee shall have at least four meetings a year, physical meeting, on-line or via telephone conference. The elected officials should attend, but if they can't a proxy can be appointed in writing (including email or PM) to act on their behalf. The Meetings shall be chaired, and minutes taken. Ideally, the times and dates of the meetings and the Agendas for the meetings shall be published a minimum of 14 days in advance to all Members.

The Committee may invite participants who are non-voting to attend a meeting. Members may apply to the Secretary if they wish to attend a Committee Meeting as an observer, or to present a proposal, and will be allowed to attend all, or part of a meeting, if the Committee agrees.

A minimum of 66% of the Committee must attend to make its votes valid (quorum). Decisions shall be passed at a Committee Meeting by a simple majority of Committee Members. In the event of a tied vote in the Committee the Chairperson can have a second vote. Draft Minutes must be approved by all Committee Members present at a meeting before being published to the Organisation Members, with the option of including dissenting opinion(s). If a quorum or majority vote is not achieved at the meeting, then a vote may be continued in the Committee Forum until enough votes have been cast. The Committee may also make decisions through on-line voting in the Committee Forum between Committee Meetings. These also need to be minuted. Draft minutes will be produced by the Secretary or Assistant and once approved, presented to the Members.

On-line (Web) voting

 
Straw Polls: If there is substantial opposition to a Committee action, the Committee shall take a straw poll of the Membership, via Forum voting, to gauge opinion. The wording of the poll should be discussed between the Committee Member(s) most involved in the proposal and the most vocal opponents to decide the wording of the poll. The Committee should chose to amend their action based on the results of the poll, but can require a further vote to take place to confirm the opinion of the membership.

Policy Voting: A minimum of three Committee Members, or a minimum of ten Members, will be able to request an on-line vote and to present the wording of a resolution. The Committee will be responsible for announcing the vote and give a reasonable time for discussion and voting to take place. The vote on the Resolution shall remain open for voting for a minimum of fourteen days. The requirements for a successful vote shall be a simple majority of those voting. There shall be a reasonable time between votes on the same issue.

No Confidence Vote

The Committee may propose a vote of No Confidence in a Committee Member with a minumum of 75% of the Committee voting and a minimum vote of 66% in favour. A minimum of 10% of the membership may put their names to a vote of no confidence in a Committee Member, or a committee decision. The vote will be successful if there is a 66% majority with a minimum of 20 % of the Membership voting, or a majority of the membership. There should be at least fourteen days notice both on the forum and by email of the vote, and the vote should remain open for fourteen days.

Disciplinary Hearings

The Committee has the right to take disciplinary action against a Member, (eg to suspend or remove membership) in a fair and unprejudiced disciplinary hearing, where the member shall be able to speak and have a representative speak on their behalf. The Committee will be able to take representations from all effected parties. The disciplinary hearing can be a physical or on-line meeting, with a minumum of 75% of the Committee present and a minumum vote of 66% in favour.

Forum and wiki Moderation

Procedures for moderation are decided among the Moderators Group, and their guidelines made available to all site users. The minimum requirements of moderation is that the moderation is fair to all and unbiased. On the forum any poster who has a post edited or deleted will get a copy of their original post. Moderators will only be allowed to temporarily suspend posting rights, but never reading rights, prolonged suspension or removal of reading rights will be up to Committee and subject to the rules on Disciplinary Hearings. Anyone not happy with the way they have been treated by Moderators will have a right of appeal to the Committee, via the Secretary.

Changes to the Organisation Rules

The Committee may vote to propose a change to the Organisation Rules, or a minimum of ten members, put their names to a vote on a change to the Rules. The rules may be changed by a 66% majority with a minimum of 20 % of the Membership voting or a majority of the total membership. There will be a minimum of seven days notice given of the vote and twenty one days for the vote to take place.


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